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First Planning Team Calls Set for Thursday and Monday

I sent an email out to the Planning Team listserv last Thursday (January 10th) about the two introductory conference calls we’re having for the entire team. I thought I’d post something in the conference blog as well.

The calls are scheduled at times that should allow even our international team members to make one of the calls. The calls will be held:

– Thursday, January 17, at 11 am Eastern / 10 am Central / 8 am Pacific
– Monday, January 21, at 7 pm Eastern / 6 pm Central / 4 pm Pacific

The call-in number for both calls is 1-712-580-8020 (long distance to Spencer, Iowa), and the participant access code for both calls is 444839. Please set aside 90 minutes for the call. If long distance charges are a concern, think about using Skype (skype.com).

On these two initial calls, I’ll spend a little time introducing NCDD’s conferences (their basic purpose, typical structure, role in the field, etc.). I’ll keep this brief, because we want the bulk of the call to focus on YOU. Be prepared to introduce yourself and say a little about why you joined the planning team and what you hope/plan to contribute. Depending on how many people join each call, we may have time for some additional discussion at the end.

If you can’t make one of the initial calls, please send an email to the planning team list introducing yourself to the team and talking about what your hopes are for the conference or what you plan to contribute.

A few ground rules for the call…

Depending on the number of people that can make these calls, these ground rules can be vital:

  1. If you have to leave the call for a while, just set the phone down. Do NOT put the call on hold (everyone will hear any hold music your phone service provides). You can also hang up and call back in if you need to.
  2. If you have a mute button, put your phone on mute when you’re not talking – especially if there are traffic noises, dogs barking or small children nearby. According to freeconference.com (the conference call service we’re using), participants can mute themselves by pressing “6” on their telephone’s keypad (press 6 again to un-mute yourself).
  3. Refrain from putting the call on speakerphone. If you put it on speaker the sound goes back into your microphone and we can hear a distracting echo.
  4. If you call in using Skype or any other computer-based system, you must use a headset. Otherwise, you will cause an echo on the phone line.
  5. Stay on topic, and be brief. We may have a large number of people on these calls, and no one person should take more than a couple of minutes at any one time.
  6. Before you begin speaking, let us know who you are. If you speak again later on in the call, say “This is Joe Smith again. I think…”

I hope these ground rules help make this a more manageable, enjoyable call.

Also – I’ll ask people who can get online during the call to go to this post while we talk. You can refer to the info above if needed, but you can also use the comments field below to respond to ideas people bring up, let us know you have to leave early, ask people questions we might not be able to address on the call, and more.

Sandy Heierbacher on FacebookSandy Heierbacher on LinkedinSandy Heierbacher on Twitter
Sandy Heierbacher
Sandy Heierbacher co-founded the National Coalition for Dialogue & Deliberation (NCDD) with Andy Fluke in 2002, with the 60 volunteers and 50 organizations who worked together to plan NCDD’s first national conference. She served as NCDD's Executive Director between 2002 and 2018. Click here for a list of articles and resources authored by Sandy.

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We always encourage a lively exchange of ideas, whether online or off. Questions? Please feel free to contact us directly.

  1. John Spady says:

    First Post! Welcome everyone!

  2. Andy says:

    Hey everybody! I was supposed to be the first post! 🙂

    This is Andy Fluke, NCDD's creative director and web guy and I'll be staying on top of the comments.

    I'm listening in but can't talk at this moment because I'm attempting to record this call to preserve and share the great ideas that come up.

  3. John Spady says:

    Sandy, while I am listening to your introduction I would like to offer that we think about asking reps from the national Democrats and Republicans to come and participate in our Austin conference.

  4. Susan Clark says:

    I'd like to use some of our remaining time to flesh out the idea of a "signature" plenary that would model a different way to grapple with a tough issue like health care instead of how it gets done in the media…

  5. Jacob says:

    Amen to the last couple of comments about the election!! It's a pretty good hunch that citizen fatigue about the polarization, extreme rhetoric, attacks will be at a high by October . . I add my vote to brainstorming ways to highlight D&D more broadly–whether having political figures come, doing Utube stuff, etc. Most people I meet are still unaware there is a *real* alternative to discussing hard things.

    I'm also wary of having a single theme for the conference . .

  6. Jacob says:

    Thank you all for your comments . . I'm mostly listening today. I feel so lucky to be working with you & look forward to meeting everyone in person!

  7. Landon Shultz says:

    I will edit my notes and send Sandy an email.

  8. Susan Clark says:

    One thing we didn't get a chance to touch on was Sandy's idea that NCDD could launch some awards for projects/programs/practitioners that exemplify certain values we hold dear. This is a potentially powerful tool to expand our diversity, increase visibility and strengthen our community in general. Sandy — maybe you want to bring this up in the 2nd planning call in your introductory remarks?

  9. Brandon says:

    Apologies. I missed the call but will be available Monday at 4pm pst. Are the notes from today online?

  10. Brandon says:

    I'm hoping to talk from the very beginning about:
    * racial/social/class justice and the inclusivity issue of economics and event access
    * analyzing and remediating the event's carbon footprint

  11. Taylor Willingham says:

    I have a network of graphic recorders here in Austin. Shoot me an e-mail and I'll put you in touch with Sunni and David.

  12. Avril says:

    Thanks, Taylor – that's wonderful! What is your email address?

  13. Andy Fluke says:

    Hi everyone! This is Andy Fluke. I am NCDD's creative director and co-founder with Sandy. I am keeping an eye the comments during the call, but I am also experimenting with a free, easy-to-use "chat" service at:
    http://www.chatmaker.net/chatap/rooms/NCDDPlannin

    Feel free to drop in during or after the call.

    UPDATE: make your first chat message… /nick yourname …and click on "say"

  14. Avril says:

    I forgot to mention that in addition to graphic recording, I'm also interested in helping with anything that contributes to making the conference as welcoming as possible. I was a listener at the last NCDD and would be happy to be involved with listening again – and brainstorm with others what else would make people feel extra welcome and included!

  15. Erin says:

    Can you explain more about what the listener role is?

  16. Taylor Willingham says:

    Hey Tim. Been trying to figure out how to get to Bar Camp, but can't quite fit it in with my other travels. DRAT!

  17. I'm listening in on the cof. came late I guess… listening in from Arizona….

    PJ

  18. Graphic Recorders…

    Sunni Brown: BrightSpot Information Design She's also on LinkedIn.
    I've also worked with David Gaddy (will be doing so again this Wednesday!) here in Austin. He is the Executive Director of Imagine Art and is also on LinkedIn.

  19. Erin says:

    Sorry that I wasn't very coherent in my intro, but in addition to connecting applicable learnings from other related fields, I am also interested in authenticity of participation including issues of power and hegemony. Also, I have lived in a number of cultures and am aware of some of the feelings and perceptions about our work being very American-centric/based on American-culture.

  20. Avril says:

    Hi Erin – Basically, listeners provide a safe space for conference participants to raise questions, concerns, issues, etc., and relay these back to the conference planners, if desired. Leanne Nurse coordinated the listeners last time so she can probably give you more information. It's a great idea, which we adopted for C2D2 (the Canadian conference)!

  21. Erin says:

    Thanks Avril. I'll contact her. That may be something I can contribute.

  22. Erin says:

    About how many people do you expect to attend the conference?

  23. John Spady says:

    Hi again Sandy, I am listening in on the second phone conference… I am resonating somewhat with the idea of themes. I wanted to lay out the major themes for me:
    Working tools, Building theories, Politics and Issues, Diverse practices across different environment

    These heading are open to modification.

  24. DeAnna Martin says:

    I'm not sure if I will get my comments in before the call ends, so I thought I would type it… I'd prefer not to have one topic, such as climate change, nor do I support inviting "leaders" of political parties. I would like us to approach several topics and both apply methods from the different streams to the topics, as well as hearing presentations by people who are doing work on these particular issues. This would make the conference both practical, in terms of applying our methods to make progress on real issues, and educational, in terms of hearing about how methods are being applied in the world to real life challenges.

    For example, climate change, health care, and something else might be some themes. Then, we could plan a Bohmian dialogue, an abbreviated National Issues Forum, and a Dynamically Facilitated session on a theme (or whatever other methods). With different themes, we should be able to spotlight many different methods and have participants share their experience with the whole and the progress they've made once they've been through it. In addition, we could invite presentations by people using D&D in each of these themes.

  25. Avril says:

    Thanks for the info on graphic recorders, Taylor! I look forward to connecting with them.

  26. DeAnna Martin says:

    I also really like the tag line of the conference being something about "the Arts of Democracy," which might fit well with John Spady's suggested topics.

  27. Erin says:

    I'm interested in the term the Arts of Democracy. I have heard some colleagues say that in their countries they wouldn't be able to use the word democracy in their work.

  28. Andy Fluke says:

    Chatting the call… join after the call…
    http://www.chatmaker.net/chatap/rooms/NCDDPlannin

    Change your name…

    /nick yourname

    Using html…

    text = bold
    text = italic

  29. Windy Lawrence says:

    I'd be interested in attending the Austin planning session Sandy – let me know the dates.

  30. PJ Boone-Edgerton Lo says:

    Regarding trying to get more conservative voices to the conference… I was thinking that it has been difficult for me to talk with people I assume are different than I am. Learning how to talk/dialogue when things are difficult is an important tool. I know that it is a process race relations and where one group dislikes another group. I think that would be of interest to me because, not having the difficult conversation about slavery/race…is what is at the heart of racism…So my thinking is, learning how to have difficult conversations is the over arching theme, with racism being a subset of that. My hope is that by being able to talk/dialogue about difficult issues (being real!) will open up space to talk about race relations within NCCD…just brainstorming right now.

  31. PJ – your comment made me think of a documentary film that's out called Traces of the Trade. We have an entry for it at http://www.thataway.org/exchange/resources.php?action=vi.... When the film was in production, Animating Democracy ran a workshop on it during our 2004 conference, and it was many people's favorite workshop. Maybe this is something we should have a workshop around again, as part of an inclusion/social justice thread?

    Are you suggesting that a thread be focused on how to have difficult conversations rather than being focused more specifically on race issues? I'm not sure how I feel about that. We've never tried to address issues of race head-on at NCDD conferences before, and I was hoping we would do that this time.

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