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CIVICUS Seeking Administrative Officer

CIVICUS: World Alliance for Citizen Participation (www.civicus.org) is an international alliance dedicated to strengthening citizen action and civil society throughout the world, especially in areas where participatory democracy and citizens’ freedom of association are threatened. Established in 1993 and originally based in Washington, DC, CIVICUS is now based in Johannesburg, South Africa. CIVICUS is recruiting an MDG Administrative Officer who will report directly to the MDG Campaign Manager, and liaising closely with other Campaign staff. The MDG Administrative Officer is responsible for providing high-quality overall administrative and logistical support to the work of the MDG Department. Duration of contract: Four months with the possibility of extension. Applications are Due April 7, 2006. For information on responsibilities of the position, expected qualifications, and where to apply, click on the link below.

Primary Responsibilities and Tasks:

· Provide overall administrative, logistical and budget support to the MDG Campaign Manager and other members of the MDG Campaign team;

· Arrange the conference calls of the GCAP International Facilitation Team (IFT). (Assist in developing the agenda for IFT meetings and take minutes of the IFT meetings and effect timely distribution following the meeting. Assist in implementation of decisions taken by the IFT);

· Manage and maintain the list-servs for the IFT and the Global Action Forum;

· Liaise with MDG Campaign Manager, the Secretary General’s (SG’s) Executive Assistant, other CIVICUS staff and, where possible, other GCAP supporters, in order to maximize opportunities for the SG, CIVICUS staff and others to advance GCAP / MDG Campaign goals and objectives while travelling or through other ongoing external contact;

· Database: oversee and maintain all GCAP archives and relevant documentation. Support the development and standardization of the database. Managing of several email accounts related to the White Band website. Ensure that all documentation is correctly filed and accessible;

· Carry out logistical arrangements for travel, correspondence with various hosts and conference co-ordinators for the MDG team;

· Distribute GCAP / MDG Campaign information to other CIVICUS departments as appropriate;

· Support GCAP Networking Opportunities: Provide information and help when asked specifically at all levels, nationally, regionally and globally;

· Personal assistance and support to the MDG Campaign Manager;

· Other duties as assigned.

Experience, Skills and Competencies


· Working knowledge of administration systems and procedures with at least 3 years experience;

· Excellent planning, organizational and inter-personal skills, as well as attention to detail even under significant time-pressure;

· Highly proficient in English verbal and writing skills;

· A flexible team-player;

· Able to work in a multi-cultural environment;

· Familiar with MS Office applications, email and the internet;

· Proficiency in additional languages, especially French, Spanish or Arabic;

· Efficiency and ability to meet tight deadlines and objectives;

· Commitment to the mission of CIVICUS and prepared to work after-hours.


· Experience in, or knowledge of, the non-profit / volunteer sector and / or civil society movements;

· Background in outreach, mobilization, and/ or campaigning.

Applicants should send their CV/resume, a brief cover letter and 3 references to humanresources@civicus.org. Please note that only short-listed candidates will be contacted.

Amy Lang
Amy Lang is a Postdoctoral Fellow at the Center for the Study of Democratic Institutions at the University of British Columbia. She wrote her dissertation on British Columbia’s groundbreaking Citizens’ Assembly process, and is currently doing follow-up research on the Ontario Citizens’ Assembly.

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