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Outreach Templates for NCDD Seattle

Here they all are.  Feel free to edit however you feel is best for the person you’re reaching out to. And let me know if you have suggestions for additions/changes! I’ll try to keep these templates updated. – Sandy

First, the two documents you may need:

  • Flyer / one-pager (updated 8/12):  Download here
  • Community Partners invitation (PDF), for organizations/networks in/near Seattle (updated 8/12): Download here

Second, here are a few images:

Finally, here are quick-links to each of the announcement messages below:


General Tweet

Join hundreds of civic leaders and innovators at #ncdd2012 this Oct 12-14 in Seattle! Learn more & register today at www.ncdd.org/events.

Blurb for Newsletters

The National Conference on Dialogue & Deliberation (NCDD) is coming to Seattle this October 12-14 at the Hyatt at Olive 8 for a great event that will bring together hundreds of the most active, thoughtful, and influential people involved in public engagement and group process work across the U.S. and Canada. Speakers include Eric Liu, Carolyn Lukensmeyer, Martha McCoy, John Gastil, and Pete Peterson. We’ll be highlighting the best of what’s happening in public engagement, community problem-solving, and community arts in and around Seattle and across the country — so please join us to share your work, meet new colleagues, and learn about the latest innovations in our field. Learn more at www.ncdd.org/events or register today at www.ncddseattle.eventbrite.com.

Blurb about the Showcase

I and others on the conference planning team wanted to offer you a spot in our “D&D Showcase” if you’re interested. The Showcase is a high-energy activity that provides a way for about 25 people in our field to introduce their work and their ideas to the majority of conference participants on the first night of the conference (Friday, October 12th). It’s a fun way for conference-goers to meet some of the movers-and-shakers in our field, and hear about some of their latest projects, programs and tools.

The Showcase sessions give you the opportunity to introduce a much larger percentage of conference attendees to your program that a concurrent session would. See www.ncdd.org/9222 for more details on the Showcase and what we require of presenters.

If you’re interested in this option, let me know as soon as possible. Our showcase slots are filling up fast, but we’d like to reserve one of them for you if you’re interested.

Invitation for Potential Community Partners

(Local Only — others must be sponsors or partners.  This message should be sent to Seattle region networks, membership organizations, etc. Organizations can sign on as “Community Partners” of the conference at no charge, in exchange for publicizing the event to their network. In addition, they get a discount code they can share with their networks to make the event more accessible.  Be sure to attach the PDF to your emails.  You can also print that PDF and hand it out to leaders you’re meeting with.)

Subj: Invitation to become a Community Partner of the 2012 National Conference on Dialogue & Deliberation

As the National Coalition for Dialogue & Deliberation (NCDD) comes to Seattle for its 5th national conference this October 12-14, we recognize and plan to celebrate the region’s traditions and recent innovations in public engagement. Seattle and its surrounding communities are well-founded arenas of public participation, citizen action, conflict resolution, and inclusive engagement. NCDD honors this history and tradition—and we invite you to join us at the event we’re bringing to your backyard!  (Learn more about the conference, agenda, sponsors, etc. at www.ncdd.org/events.)

One of the things we’re offering now is the opportunity for community-based networks and organizations to sign on as “Community Partners” for NCDD Seattle.  We’d like to see your network well represented at the event, and invite you to consider signing on as a local Community Partner and supporting the event.

Though we do offer fee-based national sponsorship and partnership levels, there is no fee associated with becoming a Community Partner.  In exchange for listing you as a Community Partner on the NCDD website, in the printed conference guidebook, and in some of our email outreach, we ask that you reach out meaningfully to your members and network about the conference and encourage them to attend if they’re able to.

In order to make it easier for your network members to attend, we can provide you with a special discount code (tied to your organization) that allows up to ten people to register at a deeply discounted rate of $325.  The regular registration rate is $450 for non-members of NCDD, so we hope this is a great incentive for you to share announcements about the conference with your network – as well as an incentive for people to register.

At the NCDD conference this October, hundreds of the most active, thoughtful, and influential people in public engagement and group process work across the country (and of course across the region) will come together to learn about the latest innovations in dialogue, deliberation, and public engagement, to network and build lasting collaborative relationships, and to inspire each other and plan actions together that will move our practice forward in ways we cannot accomplish on our own.  We hope you and some of your members can join us!

Interested in going further and becoming a Sponsor?

Our national sponsors for the conference are an impressive bunch, including AmericaSpeaks, the Public Conversations Project, the Community Forums Network, Healthy Democracy, the Orton Family Foundation, and a dozen others – and you are welcome to join their ranks with a financial contribution if you’re interested. (Learn more about sponsorship at www.ncdd.org/events/sponsor). We can still offer you the 10 discounted registrations for your network, in addition to the comped registrations that come with sponsorship.

Either way, your support will help us achieve a broader level of participation among those in the region involved in public engagement work at all levels.

Please send an email to NCDD director Sandy Heierbacher, at sandy@ncdd.org, or local planning team member Greg Mowat, at gregtm@wamail.net, to let us know if you are interested in becoming a Community Partner or a national sponsor. Once you’ve confirmed, we will create discount codes for you to share with your network, and send you some suggested announcements you can borrow from.

– [  your signature; attach the PDF ]


Blurb that Community Partners can use (once we set up discount code)

[Org name] has become an official “Community Partner” of the upcoming National Conference on Dialogue & Deliberation taking place in Seattle this October 12-14. As a Community Partner, we’re able to extend a deeply discounted registration rate of $325 to up to 20 [of our community members]. Learn more at www.ncdd.org/events, or register now at this link for the discounted rate: []

NCDD Seattle will bring together hundreds of the most active, thoughtful, and influential people involved in public engagement and group process work across the U.S. and Canada. Speakers include Eric Liu, Carolyn Lukensmeyer, Martha McCoy, John Gastil, and Pete Peterson. We’ll be highlighting the best of what’s happening in public engagement, community problem-solving, and community arts in and around Seattle and across the country — so please join us to share your work, meet new colleagues, and learn about the latest innovations in our field.


General Announcement to People in/near Seattle

(This announcement is good for listservs, blog posts, etc.  Feel free to use artwork from the NCDD site to accompany this post, especially the one located at this url — https://ncdd.org/ncdd_seattle_promo_small.png — or you can feel free to grab whatever you feel is appropriate from the Events Section of this site.)

Subj:  Join us at the 2012 NCDD Conference in Seattle this October 12-14

NCDD Seattle:  A national gathering of civic innovators

The National Coalition for Dialogue & Deliberation (NCDD) is coming to Seattle this October 12-14 (Fri through Sun) at the Hyatt at Olive 8 for a great event that will bring together hundreds of the most active, thoughtful, and influential people involved in public engagement and group process work across the U.S. and Canada.

Learn more about the amazing NCDD community at www.ncdd.org.  NCDD has held unique, engaging biennial conferences for leaders and up-and-comers in dialogue, deliberation, and public engagement since 2002, bringing together more than 2,000 people so far.

You may be familiar with some of our confirmed speakers:  New York Times notable author Eric Liu, AmericaSpeaks founder Carolyn Lukensmeyer (now director of the National Institute for Civil Discourse), Everyday Democracy director Martha McCoy, and Davenport Institute (Pepperdine Univ) director Pete Peterson.

Imagine spending three days with some of the most amazing people in our field and exploring together how we can shape the future of this important movement… there’s really nothing like it.  We’ll be using many creative ways to highlight the best of what’s happening in public engagement, community problem-solving, and community arts in and around Seattle and across the country — so please join us to share your work, meet new colleagues, and learn about the latest innovations in our field.

Learn more at www.ncdd.org/events or register today at www.ncddseattle.eventbrite.com.

All-Star Sponsors for NCDD Seattle are the Community Forums Network and Healthy Democracy.  Our Co-Sponsors are the Public Conversations Project, Interactivity Foundation, AmericaSpeaks, Davenport Institute for Public Engagement and Civic Leadership, the Orton Family Foundation, Democrasoft, Intellitics, The Inclusive and Engaged Leadership Certificate Program of the University of Wisconsin-Extension, Massachusetts Office of Public Collaboration, and Phil Neisser and Jacob Hess, authors of “You’re not as Crazy as I Thought (But You’re Still Wrong)”


Email tailored to those already involved in NCDD…

(This is an informal message tailored for members of our community or folks we have worked with in the past.)

Subj:  Join us at the 2012 NCDD Conference in Seattle this October

NCDD Seattle:  A national gathering of civic innovators

We’re so excited about NCDD Seattle!  We’re coming together October 12-14 (Fri through Sun) at the beautiful Hyatt at Olive 8 in downtown Seattle for a great event that will bring together hundreds of the most active, thoughtful, and influential people involved in public engagement and group process work across the U.S. and Canada.

This will be the 5th National Conference on Dialogue & Deliberation, and we’re celebrating 10 years of building community among leaders and innovators in dialogue, deliberation, and public engagement.  We hope you can join us for this benchmark event!  Spending three days with some of the most amazing people in our field and exploring together how we can shape the future of this important movement… there’s really nothing like it.

We’re planning an event that we hope will be inspiring, engaging, and worthwhile for everyone involved.  Since NCDD’s conferences are biennial and we chose to hold 5 regional events in 2010 in light of many people’s budgets, our community hasn’t come together nationally since 2008.  This year’s national conference in Seattle is our chance to reconvene as a community and co-create an event that will move us forward, collectively as a community and as individual innovators in this work.

At this year’s conference, we’re focusing in on the bigger picture of the work our attendees are doing in dialogue, deliberation and public engagement. We’re all passionate about this work not just because we like to see people talking to each other across political, ethnic, and other divides… but because we want to increase civic capacity in communities, so that people, organizations, and decision makers are better able to work together to address conflicts and solve problems effectively in the long term.

Building and sustaining this kind of civic capacity requires a strong civic infrastructure, and our framing question for the 2012 NCDD conference is: “How can we build a more robust civic infrastructure in our practice, our communities, and our country?”

Our featured speakers include:  New York Times notable author Eric Liu, AmericaSpeaks founder Carolyn Lukensmeyer, Everyday Democracy director Martha McCoy, and Davenport Institute (Pepperdine Univ) director Pete Peterson.

More info:  www.ncdd.org/events

Register today:  www.ncddseattle.eventbrite.com

Also – A shout-out to our amazing Sponsors and Partners for the Seattle conference…

All-Star Sponsors: Community Forums Network and Healthy Democracy

Co-Sponsors:  Public Conversations Project, Interactivity Foundation, AmericaSpeaks, Davenport Institute for Public Engagement and Civic Leadership, the Orton Family Foundation, Democrasoft, Intellitics, The Inclusive and Engaged Leadership Certificate Program of the University of Wisconsin-Extension, Massachusetts Office of Public Collaboration, and Phil Neisser and Jacob Hess, authors of “You’re not as Crazy as I Thought (But You’re Still Wrong)”

Partners:  Active Voice, Everyday Democracy, The Institute for Local Government’s Public Engagement Program, PMLINK 360, The League of Extraordinary Trainers, and Public Agenda


Sharing a general announcement from Sandy…

(Use this message when sharing news from NCDD’s director.)

Subj: Is the upcoming NCDD Seattle conference on your radar?

Hi, !  I wanted to make sure you’ve heard about the 2012 National Conference on Dialogue & Deliberation, which is coming to Seattle this year (Oct 12-14 at the Hyatt at Olive 8).  I’m on the conference planning team for this exciting event, and I wanted to share an announcement with you from Sandy Heierbacher, the director of the National Coalition for Dialogue & Deliberation (NCDD).

Join us at the 2012 NCDD conference in Seattle this Oct 12-14

This year’s NCDD conference will bring together hundreds of the most active, thoughtful, and influential people involved in public engagement and group process work across the U.S. and Canada.  We’ve held biennial national and regional events since 2002 (it’s our 10th anniversary this year!), with a total of over 2,000 attendees.  You may be familiar with some of our confirmed speakers:  New York Times notable book author Eric Liu, AmericaSpeaks founder Carolyn Lukensmeyer, Everyday Democracy director Martha McCoy, and Davenport Institute (Pepperdine Univ) director Pete Peterson.

More about the conference and our past events is up at www.ncdd.org/events.  You can learn more about NCDD at www.ncdd.org/about if you’re not familiar with the Coalition.

This will be the 5th National Conference on Dialogue & Deliberation, and we’re celebrating 10 years of building community among leaders and innovators in dialogue, deliberation, and public engagement.  At this year’s conference, we’re focusing in on the bigger picture of the work our attendees are doing in dialogue, deliberation and public engagement. We’re all passionate about this work not just because we like to see people talking to each other across political, ethnic, and other divides… but because we want to increase civic capacity in communities, so that people, organizations, and decision makers are better able to work together to address conflicts and solve problems effectively in the long term.

Building and sustaining this kind of civic capacity requires a strong civic infrastructure, and our framing question for the 2012 NCDD conference is: “How can we build a more robust civic infrastructure in our practice, our communities, and our country?”

Please join us at NCDD Seattle! And feel free to contact me if you have questions about the event.

I’ll attach a one-page overview of the conference for you, but you can learn much more at www.ncdd.org/events.

Sandy Heierbacher
Director, National Coalition for Dialogue & Deliberation
sandy@ncdd.org • www.ncdd.org • @ncdd & @heierbacher


General email intro to the conference and NCDD…

Subj: Join us at the 2012 NCDD conference in Seattle this Oct 12-14

Hi, _________ !

I’ve been hearing about your work at _________ from some of our local members, and wanted to invite you to join us at the 2012 National Conference on Dialogue & Deliberation, which is coming to Seattle this year (Oct 12-14 at the Hyatt at Olive 8).

This year’s NCDD conference will bring together hundreds of the most active, thoughtful, and influential people involved in public engagement and group process work across the U.S. and Canada.  We’ve held biennial national and regional events since 2002 (it’s our 10th anniversary this year!), with a total of over 2,000 attendees.  You may be familiar with some of our confirmed speakers:  New York Times notable book author Eric Liu, AmericaSpeaks founder Carolyn Lukensmeyer, Everyday Democracy director Martha McCoy, and Davenport Institute (Pepperdine Univ) director Pete Peterson.

More about the conference and our past events is up at www.ncdd.org/events.  You can learn more about NCDD at www.ncdd.org/about if you haven’t heard of us before this.

This will be the 5th National Conference on Dialogue & Deliberation, and we’re celebrating 10 years of building community among leaders and innovators in dialogue, deliberation, and public engagement.  At this year’s conference, we’re focusing in on the bigger picture of the work our attendees are doing in dialogue, deliberation and public engagement. We’re all passionate about this work not just because we like to see people talking to each other across political, ethnic, and other divides… but because we want to increase civic capacity in communities, so that people, organizations, and decision makers are better able to work together to address conflicts and solve problems effectively in the long term.

Building and sustaining this kind of civic capacity requires a strong civic infrastructure, and our framing question for the 2012 NCDD conference is: “How can we build a more robust civic infrastructure in our practice, our communities, and our country?”

I hope you can join us for NCDD Seattle! Let me know if you have any questions.

I’ll attach a one-page overview of the conference for you, but you can learn much more at www.ncdd.org/events.

–  [ your signature, attach flyer ]


Email introducing local gatekeepers to the conference and NCDD…

Subj: Making sure the 2012 NCDD conference is on your radar (in Seattle this Oct 12-14)

Hi, __________!

I’ve been hearing about your work at the ____________ from some of our local members, and wanted to invite you to join us at the 2012 National Conference on Dialogue & Deliberation, which is coming to Seattle this year (Oct 12-14 at the Hyatt at Olive 8).

This year’s NCDD conference will bring together hundreds of the most active, thoughtful, and influential people involved in public engagement and group process work across the U.S. and Canada.  We’ve held biennial national and regional events since 2002 (it’s our 10th anniversary this year!), with a total of over 2,000 attendees.  You may be familiar with some of our speakers:  AmericaSpeaks founder Carolyn Lukensmeyer, Everyday Democracy director Martha McCoy, and Davenport Institute (Pepperdine Univ) director Pete Peterson.  Eric Liu will also be a featured speaker, and I’m sure you’re familiar with him and his work.

More about the conference and our past events is up at www.ncdd.org/events.  You can learn more about NCDD at www.ncdd.org/about if you haven’t heard of us before this.

This will be the 5th National Conference on Dialogue & Deliberation, and we’re celebrating 10 years of building community among leaders and innovators in dialogue, deliberation, and public engagement.  At this year’s conference, we’re focusing in on the bigger picture of the work our attendees are doing in dialogue, deliberation and public engagement. We’re all passionate about this work not just because we like to see people talking to each other across political, ethnic, and other divides… but because we want to increase civic capacity in communities, so that people, organizations, and decision makers are better able to work together to address conflicts and solve problems effectively in the long term.

Building and sustaining this kind of civic capacity requires a strong civic infrastructure, and our framing question for the 2012 NCDD conference is: “How can we build a more robust civic infrastructure in our practice, our communities, and our country?”

I hope this interests you, and I’d love to touch base with you to answer any questions you may have and explore possibilities for your involvement.

I’ll attach a one-page overview of the conference for you, but you can learn much more at www.ncdd.org/events.

–  [ your signature; attach flyer ]


Text from the flyer

(This is the descriptive info about the event as of 8/8/12.)

A national gathering of civic leaders and innovators

For the past 10 years, NCDD events have brought together more than 2,000 people in the dialogue and deliberation field―practitioners, scholars, public leaders, trainers, artists, activists, students and others―to learn, collaborate, and build networks.  Join us this October 12-14 for the 5th National Conference on Dialogue & Deliberation!

What to expect

  • Participatory workshops and plenary sessions. Our program is packed with opportunities for you to network with colleagues, learn about the latest innovations, exchange ideas with leaders in the field, experience innovative group methods, and work together on projects designed to launch our field forward.
  • Great speakers. New York Times Notable Book author Eric Liu, AmericaSpeaks founder Carolyn Lukensmeyer, Everyday Democracy director Martha McCoy, and others from the top echelon of our field.
  • An inspiring theme. At NCDD Seattle, we’re looking at how we can combine forces to build and sustain civic capacity and civic infrastructure in our communities and our nation, so that citizens and public leaders are better able to work together to address conflicts and solve problems over the long term.
  • An active role for you. You’ll have lots of opportunities to contribute your insights and even launch or join working groups if you’d like to. Working groups will form around people’s best ideas for building civic infrastructure by utilizing our field’s vast stores of know-how, networks, and entrepreneurial energy.
  • Three days of inspiring ideas, high energy, and hundreds of the most amazing people in our field. NCDD Seattle will leave you feeling more motivated, energized, supported and prepared to do this vital work.

Learn more

Visit www.ncdd.org/events to register, learn more, or become a conference sponsor.  You can also email NCDD’s director, Sandy Heierbacher, at sandy@ncdd.org with questions or to let us know you’re interested.

Sandy Heierbacher on FacebookSandy Heierbacher on LinkedinSandy Heierbacher on Twitter
Sandy Heierbacher
Sandy Heierbacher co-founded the National Coalition for Dialogue & Deliberation (NCDD) with Andy Fluke in 2002, with the 60 volunteers and 50 organizations who worked together to plan NCDD’s first national conference. She served as NCDD's Executive Director between 2002 and 2018. Click here for a list of articles and resources authored by Sandy.

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